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AMENDMENT 2018-1
RESOLUTION TO AMEND THE BYLAWS OF THE

FLORIDA NATIONAL EMERGENCY NUMBER ASSOCIATION CHAPTER


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By checking the above box, you certify that you are an active member of the Florida NENA Chapter with the right to vote on the proposed chapter bylaw changes contained herein.


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RESOLUTION TO AMEND THE BYLAWS OF THE

FLORIDA NATIONAL EMERGENCY NUMBER ASSOCIATION CHAPTER


Whereas the Florida Chapter of the National Emergency Number Association was established to foster the technological advancement, availability, and implementation of a universal emergency telephone number system;

Whereas the Florida Chapter of the National Emergency Number Association encourages to make 9-1-1 service universally available and effective as possible in order to provide immediate citizen access to emergency services, thereby saving time for the caller and reducing the overall response time to all emergency service providers;


Whereas the Florida Chapter of the National Emergency Number Association provides support and assistance to other 9-1-1 agencies engaged in the operation, maintenance and management of 9-1-1 systems;


Whereas the Florida Chapter of the National Emergency Number Association encourages an atmosphere of mutual cooperation and respect between all entities involved with the provision of 9-1-1 services;


Whereas the Florida Chapter of the National Emergency Number Association promotes the protection of human life, the preservation of property, and the maintenance of general community security as its objectives;


And Whereas the Florida Chapter of the National Emergency Number Association is incorporated under the current laws of the State of Florida and is governed in accordance with bylaws approved by the membership;


Be it resolved for consideration and vote of the membership; in order to clarify and correct the presiding bylaws of the Florida National Emergency Number Association Chapter as indicated herein:


The general purposes of the proposed changes are to clarify portions of the Florida NENA By-Laws to address issues that have arisen and/or to bring the by-laws in line with the by-laws of NENA National.  Any proposed changes are indicated with the use of red colored font.

Any deleted portion(s) in this proposal are marked by the use of strike-thru font.

Page 0 – Update latest amended date, should this proposal be adopted.

Page 4 – Article II, Section 4.3 – 4.6

            Proposed Section 4.3 mirrors other chapters of NENA

·National NENA Requirement (per Linda Draugh)

·Alabama NENA Chapter, Article 5, Section 1

·Virginia NENA Chapter, Article 3, Section 2.1

·North Carolina NENA Chapter, Article 4, Section 2

·Michigan NENA Chapter, Article 3, Section 2

·Arizona NENA Chapter (Posted on website that candidates need to attach signed copies of employer’s concurrence.)

4.3      Interested parties must submit a letter of support from their company or agency head (or designee) to the nominating committee.

4.4      No more than two members from the same company or agency may hold a position of Chapter Officer.

4.34.5           Candidates for all offices with the exception of Area Vice Presidents must be approved by the nominating committee based upon professional reputation, character, and other qualifications that are deemed appropriate by the nominating committee.

4.4     Commencing with the election for the Florida NENA Chapter officers in the year 2010, candidates for the elective offices of President, 1st Vice President, and 2nd Vice President shall be certified as an Emergency Number Professional (ENP) prior to nomination for the office.  The president, 1st Vice President, and 2nd Vice President shall maintain their ENP certificationthroughout their tenure on the board.       

4.6     Candidates for the elective offices of President, 1st Vice President, and 2nd Vice President shall be certified as an Emergency Number Professional (ENP) prior to nomination for the office.  The president, 1st Vice President, and 2nd Vice President shall maintain their ENP certificationthroughout their tenure on the board.       

Page 6 – Article III, Section 2.3, 2.4

2.3      The Nominating Committee will report the slate of candidates with the exception of the Area Vice Presidents to the membership at least forty, (40), days before the date of the Annual Chapter Conference together with ballots sent electronically.or by postal mail.  Officers shall be elected by either casting an absentee ballot, an electronic ballot or voting in person during the business meeting at the Annual Chapter Conference.

2.4Absentee ballots Electronic ballots shall be returned to the Chairperson of the Nominating Committee no later than fivetwo, (52), calendar days preceding the start of the Annual Chapter Conference.  

                        The Nominating Committee will count all ballots after the election held during the business meeting at the Annual Chapter Conference.  The Chair will report back to members before the close of the business meeting the results of the election.

The Chair of the Nominating Committee shall retain ballots for at least ninety (90) days after the election. In the event an election is challenged the ballots will be retained until the challenge is resolved.  

Page 7 - Article III, Section 2.5.1

2.5.1  In the event of a tie, the tie will be broken by the reissuing of new ballots to the membership present at the annual meeting.  The candidate receiving the most votes cast shall be declared the winner.

2.5.1  In the event of a tie, the tie will be broken by the flip of a coin.

Pages 7-8 - Article III, Section 5

                        5.2 mirrors National NENA Bylaws (Section 8, paragraph B)

5.4 mirrors National NENA Bylaws (Section 8, paragraph C)

                        5.3 mirrors National NENA Bylaws but National Bylaws do                           not specify how to fill the position. (Section 8, paragraph A)

5.1      Vacancies, excluding Area Vice Presidents, shall be filled by a majority vote of the Executive Board.  The interim officer shall serve until the next Annual Chapter Conference.

5.1      Vacancies, excluding Area Vice Presidents, shall be filled by a majority vote of the Executive Board. 

5.2      If an Officer no longer meets the eligibility requirements for the position to which they were elected or appointed, they shall promptly resign.

5.3      If an Officer becomes unable to discharge the duties attendant upon their position, they shall notify the Executive Board in writing of such inability within 14 days.  The Executive Board may, at their discretion, appoint a replacement for said position until said inability is overcome or the term for said position ends, whichever comes first.

5.4      Should an Officer fail to discharge the duties of their position as described in these Bylaws, they may be removed by a vote of two-thirds (2/3) majority vote of the remaining Executive Board members.

5.5      Executive Board appointments shall not exceed the position’s current term without a full vote of the membership.

5.25.6           Vacancies in the office of Area Vice President shall be filled by a majority vote of the area membership from which he/she is from at a special meeting called for that purpose.  The interim officer shall serve until the next Annual Chapter Conference.

Page 11 – Article V, Section 6, paragraph 6.1 (Area Vice Presidents)

            Amending and moving Marion County from Central Florida

            Region (CEFA) to North Florida Region (NOFA.  

6.1Authority

The Area Vice Presidents shall have such duties and exercise such authority as from time to time may be delegated or assigned by the President or the Executive Board.  The Florida Chapter of NENA is divided by counties into four geographical areas of the state, each of which is headed by an Area Vice President:

Ë         West Florida Area, (WEFA), composed of the following counties:  Escambia, Santa Rosa, Okaloosa, Walton, Holmes, Washington, Bay, Jackson, Calhoun, Gulf, Liberty, Franklin, Gadsden, Wakulla, Leon, and Jefferson.

Ë         North Florida Area, (NOFA), composed of the following counties:  Levy,Madison, Taylor, Hamilton, Marion, Suwannee, Lafayette, Dixie, Flagler, Gilchrist, Columbia, Baker, Union, Bradford, Alachua, Nassau, Duval, Clay, St. Johns, and Putnam.

Ë         Central Florida Area, (CEFA), composed of the following counties:  Sarasota,Marion, Volusia, Citrus, Sumter, Lake, Seminole, Orange, Brevard, Hernando, Pasco, Pinellas, Hillsborough, Polk, Osceola, Indian River, and Manatee.

Ë         South Florida Area, (SOFA), composed of the following counties: DeSoto, Hardee, Highlands, Okeechobee, St. Lucie, Charlotte, Glades, Martin, Lee, Hendry, Palm Beach, Collier, Broward, Dade, and Monroe.

Page 14 – Article V, Section 7, paragraph 7.3 (Executive Board Duties)

Add paragraph I and J

I.Establish a grievance procedure to resolve conflicts between Members and/or Chapters.

J.          Establish such additional policies/procedures as may be necessary to orderly conduct the Chapter’s business.

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